Our Process

THE Three phases of your luxury home

We take a three-phase approach to all of our projects, whether it’s a complete new luxury home build or a straightforward bathroom remodel.  We begin with discussing your vision and walk you through planning and budgeting before moving to a step-by-step construction process. As local builders in the Northwest Arkansas area, we’re invested in this community — that’s why we want each project to be the best experience and to build strong relationships along the way.  We pride ourselves on transparency,  honesty, attention to detail, and effective communication. Below is what you can expect from our first meeting and throughout your new build, remodel, or home addition project.

Phase 1: 

Vision Meeting


Face-to-face meeting and interview to ensure we are the right fit for you and your project.


Discuss project vision:
  • Site/Location
  • Design ideas
  • General budget
  • Our pricing/timing/contracts
  • Clarify our services & fees

Home design process
Phase 2: 

planning & budgeting


Lot/Site meeting to finalize home vision and location footprint
  • If you do not have a lot, we can help you find one through our network of agents or builder lots
  • Initial design review
Architect plan design
  • Based on the site meeting, we can refer the right architect or work with your architect to finalize plans.
Bid plan set
  • Once we have your plan set, we will bid out to our sub-contractors and land on the project budget (3-4 weeks)

Home design process
Phase 3: 

Construction

 

Execute the construction contract and train on your BuilderTrend portal, which is our construction management app and desktop software that allows our clients to have complete visibility throughout the project. 

 

Features include: 
  • Live Construction Schedule mapping out the entire timeline
  • Client communication on any change requests or notes
  • Daily Site pictures, invoicing, and much more!
  • Start building selection sheet and schedule on Owner Portal
loan submittal to your lender
  • Submit our budget and plan
Submit plans for permit (2-3 weeks)

 

construction starts (full process approx. 10-12 months)

 

site meetings

 

Construction completion & certificate of occupancy

 

final walk-through
  • Punchlist & warranty orientation
Closing
  • Bank or construction loan to permanent loan
Custom Home Build by Rare Bird Builders
MOVE IN

TO YOUR NEW HOME!


90-day check-in

  • Confirm you are happy and everything is working correctly
11-month check-in
  • One-year punchlist and warranty check
2-year check-in


Custom Home Build by Rare Bird Builders

Ready to build your luxury home?

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